Leadership Opportunities
Secretary
(Executive Board - Voting Member)
Illinois Association of Collegiate Registrars and Admissions Officers
Election/Term of Office: Bylaws, Article V, Section 11. Secretary. The Secretary shall be elected by the Executive Board at its regular Annual Meeting. The Secretary shall be elected for a term of two years and for one term only.
Reports to: President
Primary Function: To carry out all phases of secretarial duties for the association.
Major Responsibilities:
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Attend all meetings of the Executive Board. This will require travel to the meetings which will vary in location. Expenses will be paid by IACRAO. There are three to four meetings each year.
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Keep and distribute as appropriate the minutes of the Annual Meeting and the Executive Board meetings.
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Responsible for the maintaining of a complete file of all minutes of meetings of the IACRAO Executive Board and copies of other records and/or documents relating to normal business conducted by that Board.
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Send notices of meetings and the agenda at the direction of the President, including any necessary documents to support the agenda.
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Submit articles to the Chronicle Editor for publication in the Chronicle.
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Collect institutional addresses for all Executive Board members. Mail to the IACRAO lawyer not later than March 1 of each year. Receive Illinois Annual Report for IACRAO from the lawyer. Sign the form and forward it to Treasurer to send a check for filing fee, who will then forward to the appropriate address.
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Bring archival material to the conference Executive Board meeting (or as needed) for submission to Archivist.
General: It is the primary responsibility of the Secretary to carry out all phases of secretarial duties for the association. It is necessary for the Secretary to have good organizational and communication skills. It is also necessary for the Secretary to have the time it takes away from his/her job to perform these duties for the association.
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